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RENTAL FEES AND POLICIES

Expo setup in the YBCA Forum

This information is also available by request from events@ybca.org

A variety of venues at Yerba Buena Center for the Arts are available for public or private presentations, performances, receptions or other special events.

Standard Daily Rental Rates 2015-2016

YBCA has a two-day rental minimum.

YBCA Theater Building
Main Auditorium & Stage
(8am to 11pm)
$8,250
Theater Expanded Access
(15+ hours access, less than 9 hours between calls)
$10,300
Theater Terrace Lobby $2,050
700 Howard Plaza* $500
*This space rented only in conjunction with YBCA Theater rental.
Galleries and Forum Building (GFB)
Forum Standard Access
(8am to 11pm)
$8,250
Forum Expanded Access
(15+ hour access, less than 9 hours between calls)
$10,300
Grand Lobby $3,100
Screening Room** $1,550
701 Mission Plaza** $500
**This space rented only in conjunction with Forum or Grand Lobby rental.

Venue and Building Access Times

All venue rental fees are based on standard building access times of 8:00am to 11:00pm. Access may be extended with prior approval by YBCA’s Events staff, and is subject to additional fees.

  • YBCA control/rover security operates from 8:00am–8:00pm on Sunday-Wednesday, so additional hourly security fees apply for access after 8pm on those days.

Public Access (Grand Lobby and 701 Mission Plaza)

YBCA’s Grand Lobby and 701 Mission Plaza are not available for private rental during public access hours. Shared use or afterhours private events are permitted, and your YBCA Event Manager shall specify the time, location, and options for early setup. Current public hours are:

  • Monday, Tuesday, Wednesday: 8:00am–6:00pm
  • Thursday, Friday: 8:00am-8:00pm
  • Saturday: 12:00pm-8:00pm
  • Sunday: 12:00pm–6:00pm

Discounted Rates

Reduced licensing fees are available for organizations that qualify as tax exempt pursuant to section 501(c)3 of the Internal Revenue Code. Documentation of 501(c)3 status is required for application of fees.

Reservation & Licensing Process

Scheduling

Priority will be given to the scheduling of Yerba Buena Center for Arts’ programs and activities. The reservation and scheduling calendar is on a one-year cycle based on our fiscal year, which begins July 1 and ends June 30. Dates become open as follows:
  • Accepting applications on January 1st for the period of July 1–December 31 of the same year
  • Accepting applications on July 1st for the period of January 1–June 30 of the following year
  • Accepting tentative holds with submittal of an application beginning July 1 of the current year for events between July 1 the following year and June 30 the year past the following year.

Tentative Reservations

Tentative Reservations will be held for a maximum of ten (10) business days. If no further communications take place within those ten days, the Tentative Reservation is subject to cancellation, with notification to the applicant.

Challenges

An organization may challenge a date with a previous Tentative Reservation by notifying the Event Manager and submitting a deposit of fifty percent (50%) of the estimated licensing fee for their proposed event. The Event Manager will be responsible for contacting the organization with the Tentative Reservation and informing them of the challenge. Notification may be made by telephone or email. To keep the Tentative Reservation, the organization must submit to YBCA a deposit of fifty percent (50%) of their proposed licensing fee and execute a Short Term License Agreement within two (2) working days of such notice. If geographical or logistical considerations warrant, YBCA may waive these requirements or extend the time limit for up to five (5) days.

Application

Organizations wishing to rent any of the venues must first submit an application for a Short Term License Agreement (STLA). Reservations will be confirmed after application approval and the full execution of the STLA by both YBCA and the licensee.

Applicants with Outstanding Debts

Applicants with outstanding debts to YBCA must clear those debts before their application will be reviewed or considered.

Approval

Applications are reviewed for approval by YBCA. All proposed uses must conform to provisions in this policy.

Fundraising Activities

The venues shall not be used for fundraising purposes without written authorization from YBCA's Chief Executive Officer. A letter on organization letterhead must be submitted to YBCA stating the purpose and benefactors of the proposed fundraising activity.

Confirmation of Short Term License Agreement

YBCA will notify an applicant of approval as the dates become open (see Scheduling above). Within two weeks of approval of an application, YBCA generates a Short Term License Agreement (STLA) for the licensee. Licensees shall return the signed STLA within the allotted time to ensure reservation date(s). When returning the STLA, the licensee must also submit any necessary deposits. Short Term License Agreements shall be considered "fully executed" only after both YBCA and the licensee have reviewed and signed the agreement. Events may not be publicly announced, nor tickets sold until a fully executed agreement has been completed.